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Rooming List Instructions
Rooming List Instructions
The information requested on the rooming list form is necessary for the Village at Squaw Valley USA to make complete and accurate reservations for your group. For your convenience, we suggest that you use the form that is online or if you prefer, your conference coordinator will be happy to send you an electronic version of this form upon request. Your own list is also acceptable if the same information, as outlined below, is provided. Please also follow the guidelines below when making changes to your rooming list.
Room Assignment
• The Village at Squaw Valley USA will honor the room size requested. We will note your requested building and beddings assignments, but cannot guarantee specific locations, or room numbers.
Splitting Rooms Charges
• If your group attendees will pay for their own rooms, tax and incidentals, and are sharing condominiums, the following must be considered:
The Village at Squaw Valley USA is unable to divide certain charges (telephone calls, restaurant charges, incidentals, etc). It is the responsibility of the individual whose name appears on the reservation City Ledger to finalize all charges amongst occupants BEFORE checkout. It is the responsibility of the group leader or meeting planner to inform all attendees of the above.
Requested Rooming List Information
Names
• Note- the Main Name on the reservation is the name linked to the billing City Ledger.
• Please type or print the last name and then first name of each attendee with title, if any.
• Under the Main Name on the reservation, please indicate if there are other attendees sharing this room and if so list names as instructed above.
Room Type- denotes the accommodation requested
• One Bedroom = 1bed/ 1bath- King bedded room with Queen size pullout sofa (sleeps 1-4 people)
• Two Bedroom = 2 bed/ 2bath- One King size bed, one Queen size bed and one Queen sofa pullout (sleeps 2-6)
• Two Bedroom with Twins = 2 bed/ 2bath with twin beds- One King size bed, two Twin beds and one Queen sofa pullout (sleeps 3-6)
• Three Bedroom = 3 bed/ 3 bath- One King size bed, one Queen size bed in the 2nd and 3rd bedrooms and one Queen size pullout sofa (sleeps 3-8)
Billing
• Please indicate next to the Main Name on the reservation whether room, tax and incidentals go to the Master Group City Ledger or if the individual's City Ledger.
• If the group wishes to pay for room and tax, but not incidentals, please write Maser/incidentals to "I"
Dates
• Arrival and Departure dates
Special Requests- indicate special guest needs. Requests are filled on space available basis.
• VIP notations
• Handicap access
• Views- more expensive
• Room location request
Changes to Rooming Lists
Names
• If there is a name change, please write down the new name and then note if the name is a new reservation or if the name is replacing an attendee, already on the rooming list. If the new name is replacing an attendee on the list, state which reservation number the attendee being replaced is under and whether the attendee being replaced is moving into a different room or is now not coming.
For example:
Rooming List Changes
1. Karen Mack is a new attendee and she will need a 1 bedroom on 8/6/04 and she departs 8/9/04. Room and Tax to the Master City Ledger and incidentals to I.
2. Karen Mack is a new attendee, replacing Tim Nelson who is a share on reservation #10 on the rooming list. Tim Nelson is replacing Kelly James as a share for reservation #6 and Kelly is no longer attending.
• Room moves with attendees already on the list- Please note the name of the person moving, the name that attendee is replacing and on what reservation number the change is occurring.
